The Fine Print When You Hire Caterer

Clear communication is key! Writing down details that are important to you or outlining your understanding should a "what if" situation occur is a must! Everyone hears information differently but there is little debate over "what you discussed vs. what you got" when it is in writing.

Most caterers have a standard contract or simple agreement. This could be as basic as the proposed menu from the caterer with your signature and date at the bottom.

You may want to make sure that these points are in writing or consider adding them:

• The cost per head or the pricing structure that you have discussed and agreed upon for all items and services.
• Overtime if applicable or if the caterer is providing the staff.
• Vendor logistics and their costs if the caterer is making those arrangements and hence, should take some responsibility as a liaison for them.
• Any anticipated costs that may be set when you agree upon your terms or a good faith "ballpark" figure for services or items yet to be decided upon.
• Their cancellation policy or procedure for a "force majeure" situation - meaning what happens if there is an unforeseen circumstance, natural or otherwise, on the day or leading up to the day of the party which makes it impossible for the event to take place.

I hope you have a great event and that these tips helped!