Destination weddings are a unique wedding experience that can save you both time and money. Unlike traditional weddings, they require less planning in terms of food and décor, but more planning in terms of guests and accommodations.
Aside from making sure the location you are hosting your destination wedding has enough accommodation for all of your out of town guests, you must also make sure your guests feel comfortable and welcome – after all, they did just travel hundreds of miles to celebrate with you! The best way to express your gratitude and ensure a fun experience for all is to prepare a customized wedding package for your guests.
Keep in mind the climate and landscape of your destination wedding. Is it an exotic island with plenty of beautiful beaches and sun? Or perhaps you’ve chosen a city of tourists such as Paris for your nuptials. Depending on the location, you’ll want to pack a variety of different items in your welcome package for guests.
Before packing your gift bags, consult your resort or hotel to see what is and isn’t included in the guest rooms. They may even have an option for including a specialty bag in the rooms for a small fee!
Here are a few of our destination wedding package basics/ suggestions:
Tote: First, you’ll need to choose a durable tote bag to hold your welcome package in. Create your own customized bags as a memorable keepsake, or just purchase “tourist” totes from your destination.
Welcome letter: Start your welcome package off with a letter thanking your guests for attending and letting them know just how grateful you are for their efforts.
Itinerary: Be sure to include an itinerary of the wedding festivities as well as any other group activities you have planned for your guests. Keep in mind this is their vacation as well; so let them know the group activities are optional.
Map/ tour guide: If your wedding is at a resort, be sure to include a map of the whole property along with a few brochures of the popular tours and activities they have to offer. If planning in a large city, include a map of the whole city – ideally with some of the cities hot spots and popular food joints.
Contact Card: Include a contact card of not only your hotel and room number, but also of all the important reference numbers such as concierge, transportation, and front desk. It may be a good idea to include the numbers of emergency services, as well.
Novelty Gift: Include at least one souvenir from the trip. This can be something small like a deck of cards or a fun picture frame.
Disposable camera: Include a disposable camera per family so they can snap shots during your ceremony and on their vacation time.
Coffee Mug: Your guests will be singing your praises when you provide them with a refillable coffee mug for their vacation/ travels. Customize them with your name and wedding date for a keepsake!
Raincoat: If you’re destination wedding is in the tropics, pack a few raincoats (1 for each guest) for the trip.
Sun block: Make sure and include a tube of sun block for your guests – especially if your wedding is outdoors!
Disposable toothbrush: Purchase a pack of disposable toothbrushes in bulk to save money on this gift bag item. Make sure and include one for every member of the family!
Travel size medicines: Pack a variety of the first aid basics: headache medicine, band-aids, burn cream, and seasick medicine for cruises. Anti diuretic or gas medicine is a good idea to include, as well.
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